Pending ACH Transaction Inquiry

Transmissions Lessons Pending ACH Transaction Inquiry

This document provides a comprehensive guide to the “Pending ACH Transaction Inquiry” feature within the FLEX system, designed to assist credit union users in viewing unposted ACH transactions.

1. Overview

The “Pending ACH Transaction Inquiry” is an inquiry-only feature that allows credit unions to view ACH (Automated Clearing House) transactions that have been warehoused but not yet posted. This functionality is crucial for monitoring future financial movements within the system.

Key Characteristics:

  • Inquiry Only: This feature provides viewing capabilities exclusively. No maintenance or modifications to ACH transactions can be performed from this screen.
  • Warehoused Transactions: It specifically displays ACH items that are pending or warehoused and are scheduled to post at a later date.

2. Accessing Pending ACH Transaction Inquiry

There are two primary methods to access the Pending ACH Transaction Inquiry:

2.1. From the FLEX Main Menu

  1. Navigate to the FLEX Main Menu.
  2. Select ACH/ACH Origination.
  3. From the expanded menu, choose Pending ACH Transaction Inquiry.
    • Menu Path:
      • ACH/ACH Origination
        • ACH
          • ACH Configuration
          • Reports
          • ACH Companies & Accounts
          • ACH Groups & Distributions
          • ACH Processing
          • Delete Companies & Accounts~
          • Delete Inactive Distributions~
          • Maintain ACH Returns/Corrections~
          • Maintain Return Codes & Reasons~
          • Pending ACH Transaction Inquiry
          • Restore Previous Returns/NOCs~

2.2. From a Member Account (Transaction Entry/Inquiry Screen)

  1. Access a member account.
  2. Go to the Transaction Entry/Inquiry screen.
  3. From the Inquiry drop-down menu, select ACH.
  4. ACH information will be displayed in the bottom panel of the screen.
  5. Within the ACH Information panel, select the Pending ACH tab.

3. Navigating the Pending ACH Transactions Screen

Upon accessing the “Pending ACH Transaction Inquiry,” you will be presented with the “ACH Pending ACH Transactions” screen.

3.1. Tabs for File Review

The screen features multiple tabs/cases to categorize and review different sets of ACH files. Examples include:

  • A: ACH (e.g., 58 items)
  • B: ACH BillPay (e.g., 0 items)
  • C: Remote Deposit (e.g., 0 items)
  • K: 2017 Test Changes (e.g., 0 items)
  • V: Kasasa (Bancvue) (e.g., 0 items)

Select the appropriate tab to view the desired set of pending ACH items.

3.2. Filtering and Display Options

  • Search Button: Click the Search button to filter the displayed pending ACH items based on specific criteria (if search fields are available and populated).
  • Show All Button: Click the Show All button to display all pending ACH items without any filtering.

3.3. Transaction Summary

The screen provides a summary of the pending transactions:

  • Credit Total: Displays the sum of all credit amounts (e.g., 10,370.38).
  • Debit Total: Displays the sum of all debit amounts (e.g., 9,486.70).
  • Total: Displays the grand total of all pending transactions (e.g., 19,857.08).

3.4. Transaction Details Grid

The main grid displays detailed information for each pending ACH transaction. The columns include:

  • Date: The date the transaction is scheduled to post.
  • Company: The name of the company involved in the transaction.
  • Entry Desc.: A description of the ACH entry.
  • Amount: The monetary value of the transaction.
  • Type: The type of transaction (e.g., DRAFT DEBIT, SHARE CREDIT, SHARE DEBIT).
  • Transaction Desc.: A more detailed description of the transaction.
  • Account: The account number associated with the transaction.
  • Trace Number: The unique trace number for the ACH transaction.
  • Individual Name: The name of the individual involved (if applicable).
  • Individual ID: The individual’s identification number (if applicable).

Example Transaction Entries:

Date Company Entry Desc. Amount Type Transaction Desc. Account Trace Number Individual ID
1/27/2017 FirstService Res RESIDENT 361.50 DRAFT DEBIT 10000 104000015 677
1/27/2017 CHASE EPAY 199.77 DRAFT DEBIT 10000 0210000274 2939
1/27/2017 STATE FARM R… SFPP 175.93 SHARE DEBIT 167 0210000276 08
1/27/2017 SF MUTUAL A08SF0001 1,434.15 SHARE CREDIT 21 0210000278 1086275
1/27/2017 DISCOVER ARC PAYMENTS 300.00 DRAFT DEBIT 10000 0210000279 11
1/27/2017 DISCOVER ARC PAYMENTS 1,920.00 DRAFT DEBIT 10000 0210000279 23
1/27/2017 TJ MAXX CHECK PYMT 25.00 DRAFT DEBIT 00008 0210000279 72
1/27/2017 CDS IN TEXAS PAYROLL 0.00 SHARE CREDIT 21980 0210000280 627