Stop Payment Reason Configuration

System Management System Management Stop Payment Reason Configuration

This document outlines the process for defining and managing stop payment reasons within the FLEX system. These configurations are essential for credit unions to accurately categorize and track draft stop payment records.

1. Accessing Stop Payment Reason Configuration

The “Stop Payment Reason Configuration” utility is located within the System Administration section of the FLEX Main Menu.

  • Navigation Path:
    • FLEX Main Menu
    • System Administration
    • General Configuration
    • Configuration
    • Stop Payment Reason Configuration

2. Overview of the Stop Payment Reason Codes Screen

Upon accessing “Stop Payment Reason Configuration,” you will be presented with a screen displaying all currently configured Stop Payment Reason Codes. This screen provides options to manage these codes.

  • Key Elements:
    • Stop Payment Reason Codes Table: Lists existing codes.
      • Code Column: Displays the two-character code for the stop payment reason.
      • Description Column: Provides a key description for the stop payment reason.
    • Action Buttons:
      • Add: Used to create a new stop payment reason code.
      • Edit: Used to modify an existing stop payment reason code (requires highlighting the record first).
      • Delete: Used to remove an existing stop payment reason code (requires highlighting the record first).
  • Example Existing Codes:
    • FR: SUSPECTED FRAUD
    • LS: LOST CHECK
    • MB: MEMBER REQUEST
    • ST: STOLEN CHECK BOOK

3. Managing Stop Payment Reason Codes

3.1 Adding a New Stop Payment Reason Code

To add a new code:

  1. Click the Add button on the “Stop Payment Reason Codes” screen.
  2. A new “Add Stop Payment Reason Code” window will appear.
  3. Enter the following information:
    • Code: A two-character code representing the stop payment reason.
    • Description: A descriptive phrase for the stop payment reason.
  4. Save the new entry (specific save button not shown in the provided document, but implied).

3.2 Editing an Existing Stop Payment Reason Code

To edit an existing code:

  1. Highlight the desired record in the “Stop Payment Reason Codes” table.
  2. Click the Edit button.
  3. Modify the “Code” or “Description” as needed in the “Edit Stop Payment Reason Code” window (window name inferred).
  4. Save the changes.

3.3 Deleting an Existing Stop Payment Reason Code

To delete an existing code:

  1. Highlight the record you wish to remove in the “Stop Payment Reason Codes” table.
  2. Click the Delete button.
  3. Confirm the deletion if prompted (confirmation dialog not shown in the provided document, but implied for data integrity).