NSF History Deletion by Account

This document provides technical guidance for deleting Non-Sufficient Funds (NSF) records within the FLEX system. The “NSF History Deletion by Account” functionality is crucial for credit union personnel to correct and clean up member account histories when an NSF item has been erroneously applied.

I. Purpose of NSF History Deletion by Account

The primary purpose of this feature is to enable credit union staff to:

• Remove erroneous NSF records: If an item was incorrectly returned as NSF, this function allows for its removal from the member’s account history.
• Maintain accurate account records: Ensures the integrity and accuracy of a member’s financial history within the FLEX system.

II. Accessing NSF History for Deletion

To access a member’s NSF history and initiate the deletion process:

1. Navigate to the Member’s Account: Open the specific member’s account in the FLEX system.
2. Select Non-Sufficient Funds: From the Inquiry dropdown menu, select the Non-Sufficient Funds option.
   • Visual Aid: Refer to the provided screenshot where “Non-Sufficient Funds” is highlighted within the Inquiry menu, indicating its location.

III. NSF History Display and Data Fields

Upon selecting “Non-Sufficient Funds,” a dedicated panel at the bottom of the screen will display all non-sufficient fund items recorded for the member’s account.

Each NSF record presented includes the following key information:

• Subsystem: The system or module from which the transaction originated.
• Suffix: The specific account suffix associated with the NSF event.
• Return Date: The date the item was returned as NSF.
• Process Date: The date the NSF event was processed (may be the same as Return Date or later).
• Reference #: A unique reference number for the NSF item.
• Return/Paid Code: Indicates whether the item was returned (‘R’) or subsequently paid (‘P’).
• Amount: The monetary value of the NSF item.
• Description/Trace Number: A description of the transaction or a trace number for tracking.

Example of Displayed NSF Records:

Subsystem	Suffix	Return Date	Process Date	Reference #	Return/Paid Code	Amount	Description/Trace Number
AC	110	10/31/2005		7982	P	529.43	043
AC	110	8/13/2008		8658	P	58.19	0710
SD	110	8/13/2008	8/13/2008	8654	P	5.00	92
AC	110	4/30/2009	4/30/2009	8799	R	595.99	04330
AC	110	6/22/2009		8832	P	299.46	122
AC	110	7/26/2010		9999999	P	232.01	04330
AC	110	9/4/2012	9/4/2012	9999999	R	2,500.00	311981
AC	110	6/20/2013		9999999	P	104.90	04103

IV. Procedure for Deleting NSF Records

Follow these steps to delete an NSF record from a member’s account:

1. Locate the Record: In the displayed list of NSF items, identify the specific record you intend to delete.
2. Right-Click: Right-click on the selected NSF record. A context menu will appear.
3. Select Delete: From the context menu, choose the Delete option.
4. Verify Deletion: The system will present a prompt asking you to verify the deletion. Carefully review the information and confirm the action to proceed with the removal of the record.

V. Security Considerations

• Program Security (SD2050): The ability to delete NSF records is subject to security restrictions configurable within Program Security (SD2050).
• Required Permissions: Users must possess the appropriate permissions and authorizations to execute this deletion process. Without the necessary security clearance, the deletion action will be prevented.