Datamatch – Method 2

System Management System Management Datamatch - Method 2

This document provides technical guidance for users of the FLEX system on utilizing the Datamatch – Method 2 program. Datamatch is a critical tool for credit unions to comply with Office of Recovery Services requirements by generating files of matched records.

1. Overview of Datamatch – Method 2

Datamatch – Method 2 is designed to:

  • Process a file provided by the state to the credit union.
  • Compare the state-provided file against the credit union’s internal accounts.
  • Create an output file containing matched records.
  • Enable credit unions to upload the generated file to the state.

2. Accessing Datamatch – Method 2

To access the Datamatch – Method 2 program within the FLEX Main Menu:

  1. Navigate to Internal Audit.
  2. Select Run Datamatch – Method 2.

3. Preparing the Input File

Before running Datamatch – Method 2, ensure the following:

  • File Placement: Copy the file received from the state into the BM folder on the FLEX drive.
  • File Naming Convention: The file name must not exceed 8 characters. You may need to rename the file if it does not meet this requirement.

4. Parameter Configuration

Upon launching Datamatch – Method 2, you will be presented with a configuration screen (DATAMATCH 2-BM1001C). Configure the following parameters:

  • Enter File Name in Folder BM:
    • Purpose: Specify the exact name of the match file that was placed into the BM folder on the FLEX drive.
    • Input: Enter the file name.
  • SSN IS ZERO?
    • Purpose: Determine whether the Social Security Number (SSN) should be included in the output file.
    • Options:
      • Yes: SSN will not be included in the file.
      • No: SSN will be included in the file.
  • Include Joint Owned Account:
    • Purpose: Indicate whether accounts with joint ownership should be included in the matching process and output file.
    • Input: Select ‘Y’ or ‘N’ as appropriate.
  • Exclude Zero Balance Account:
    • Purpose: Indicate whether accounts with a zero balance should be excluded from the matching process and output file.
    • Input: Select ‘Y’ or ‘N’ as appropriate. (Default is ‘N’ based on the provided image).
  • Case:
    • Purpose: This field is typically left blank.
    • Input: Only enter a value if specifically instructed by FLEX.
  • Add FLEX EIN to File:
    • Purpose: Determine if the FLEX Employer Identification Number (EIN) should be added to the output file.
    • Input: Select ‘N’ unless explicitly specified by FLEX. (Default is ‘N’ based on the provided image).

5. Processing the File

Once all parameters have been entered and verified:

  1. Click the Process button.
  2. The system will process the file based on your specified parameters.

6. Output File and Next Steps

  • Output File Name: The generated output file will be named BMATCH2.
  • Output File Location: The BMATCH2 file will be located in the BM folder on the FLEX drive.
  • Post-Processing: After the file is created, it can be copied and sent to the state.

Important Note: For instructions on downloading or uploading files to the state, please contact the relevant state agency directly.