FLEX Ten Teller Balancing

FLEX Ten FLEX Ten Teller FLEX Ten Teller Balancing

This document provides technical documentation for the Teller Balancing functionality within the FLEX system, designed to assist users in managing cash and check transactions, performing adjustments, and reviewing daily activity.

1. Accessing Teller Balancing

The Teller Balancing feature is an integral part of the Teller Menu in the FLEX system.

  • Navigation Path:
    • From the main FLEX menu, select Teller.
    • Under the Teller sub-menu, click on Balancing.

2. Balancing Interface Overview

Upon accessing the Balancing screen, users will find several key sections and functionalities:

  • User ID / Balancing User:
    • Allows selection of the user for whom balancing is being performed.
  • Balancing Report:
    • Generates a report summarizing the balancing activity.
  • Change Balancing User:
    • Enables changing the current balancing user.
  • Delete:
    • Provides an option to delete balancing records.
  • Create Last Balance Record:
    • Creates a record of the last balance.
  • Total Drawer Cash:
    • Displays the total cash currently in the drawer.
  • Total Drawer Checks:
    • Displays the total checks currently in the drawer.
  • Cash Difference:
    • Indicates the difference between expected and actual cash.
  • Check Difference:
    • Indicates the difference between expected and actual checks.
  • Adjust Short/Over:
    • Provides an option to adjust for cash or check discrepancies.

The main interface is divided into several tabs:

  • Drawer Balancing
  • Detail
  • Summary
  • Adjustments
  • GL Account Balancing

3. Drawer Balancing

The Drawer Balancing tab is where users enter physical cash, coin, and other miscellaneous totals.

  • Functionality:
    • Allows input of various denominations of cash and coin.
    • “Type” Column: Clicking on the “Type” column header will toggle the display of a bundle’s value, changing the currency value to the bundle value and back.
  • Balancing Totals:
    • Displays system-calculated totals based on the day’s transaction activity.
    • Users can click on Cash or Check within this section to view detailed information.

4. Detail Tab

The Detail tab provides a comprehensive list of all transactions for the day.

  • Transaction Listing:
    • Transactions are presented in columns.
    • Data can be sorted by clicking on any column header.
    • The default sorting is by Date/Time.
  • Filter Options:
    • All: Displays all transactions.
    • Cash: Displays all cash-in and cash-out transactions.
    • Checks In: Displays all checks received.
    • Checks Out: Displays all checks disbursed.
    • Custom: Used in conjunction with the Advanced button to apply specific search criteria.
  • Advanced Search:
    • Allows users to search for specific transactions by entering information or checking applicable boxes.

5. Summary Tab

The Summary tab provides a concise overview of the user’s daily transactions.

  • Transaction Summary:
    • Displays a summary of all transactions.
    • Transactions are listed in columns and can be sorted by clicking on the header.

6. Adjustments Tab

The Adjustments tab is used to modify the balancing file to match the total cash and/or checks in cash drawers. This is essential for scenarios such as inter-teller transfers or resolving over/short situations.

  • Purpose:
    • To adjust the balancing file up or down.
    • Used for buying/selling money from other users or vaults, addressing over/short discrepancies, or releasing checks.
  • Adjustment Prompts: All adjustments will prompt for the following information:
    • Amount: The value of the adjustment.
    • Branch: The branch where the adjustment is being made.
    • Teller Needing Adjustment: The specific teller whose balance is being adjusted.
    • Override: (If applicable) Used if the teller performing the adjustment does not have direct authorization.
    • GL Account to Offset: The General Ledger account to be impacted by the adjustment.
  • Types of Adjustments:
    • Adjust Cash Up
    • Adjust Cash Down
    • Adjust Checks Up
    • Adjust Checks Down
    • Adjust Beginning Cash Up
    • Transfer Cash Between Tellers
    • Transfer Cash to Checks
    • Transfer Checks to Cash
    • Release Checks from Drawer
    • Release All Checks

7. GL Account Balancing Tab

The GL Account Balancing tab enables users to view pending General Ledger transactions.

  • Functionality:
    • Allows viewing of GL transactions for the current user or all users.
    • Typically used for reviewing transactions entered through Transaction Entry, especially those related to OP codes.